Job Description

Human Resource Officer / QHSE officer           

Reports to: Director Finance and Admin

Location: Kampala

Key Accountabilities:

HR Policies and Strategies

• Manage the integrated ISO management system of HPI which includes Quality, Health and Safety and Environment (ISO 9001:2015; ISO 14001:2015 & ISO 45001:2018)
• In collaboration with the Director, develop, review and update the HPI’s HR manual ensuring that it reflects local & global policies, good practice and is legally
• Ensure that HPI HR policies and ISO management system are communicated to and well understood and implemented by all staff/subconsultants, and determine/provide training as required in HR related concepts, issues and procedures
• Keep up to date with changes in employment legislation advising management and staff/subconsultants of significant changes and updating policies and procedures as required
• Conduct and participate in salary and benefits surveys to ensure competitive compensation and benefits plans. Review data with senior management and make suggestions for improvements where practicable.
• Advise senior management on pay and other remuneration issues, including promotion and benefits and the development of standardized pay and title scales
• Work with the Director to develop and implement HR corporate programmes as assigned.
• Participate in bid management;
• Participate in both internal and external audits.
• Participate in the procurement bid opening.

Recruitment

• Coordinate with departmental heads to assess staffing needs and initiate the recruitment process in accordance with HPI’s policies.
• Initiate recruitment and selection activities, placing advertisements, sifting CVs, organizing interviews, sitting in on first interviews, maintaining records and, preparing contracts for full time staff
• Conduct induction for new recruits, including reference checks, work permit applications, medicals, inclusion on benefits, office tours, and explaining HR policies and procedures and office administration requirements
• Support managers on defining and implementing training for new recruits

HR Administration and Day-to-Day Management:

• Maintain accurate and up to date records (paper and electronic)
• Maintain and develop the HR information system and processes including the ISO management system.
• Track HR data for contract renewals and other significant HR events and anniversaries.
• Compile management reports from database on a quarterly basis as directed by the management team
• Support HPI Director on providing accurate data, updated documentation and reports as and when required
• Present staff/subconsultant issues to the senior management team and vice versa.
• Provide counsel to all staff/subconsultants on issues concerning staff/subconsultants relations guided by HPI policies.
• Support managers through disciplinary and other employee relations matters
• Ensure that all technical staff/subconsultants have professional indemnity insurance where applicable, monitor workers' compensation claims and work with the contracted Insurance providers to manage claims.
• Compiling payroll management data, Manage HPI benefit’s programmes and ensure payroll adjustments are communicated to finance section by 19th of every month.

Performance and Professional Development Management

• Coordinate the performance management process, in accordance with HPI’s policy.
• Conduct training of staff in the performance management process and skills
• Implement and evaluate training programmes for staff development in accordance with HPI’s policy and available budgets.
• Keep training records and budget up to date and report to management
• Maintain and coordinate employee motivation and recognition programmes.
• Provide guidance to staff on career development

Staff Exit Management:

• Proactively manage staff terminations including exit interviews Develop and implement staff retention processes to minimize attrition rates
• Provide quarterly turnover and attrition reports to management and develop staff succession plans.

QUALIFICATIONS AND EXPERIENCE:

Essential:

• Applicants should be Ugandans in possession of an Honours Bachelor's Degree in Human Resource Management or Industrial Psychology or other degree with Human Resource Management option from a recognized University / Institution.
• A Certificate in Administrative Officer’s Law Course from Law Development Centre or post-graduate qualification in Human Resources Management or equivalent is an added advantage.
• A minimum of three (3) years’ experience in Human Resource Management in a reputable organization.
• No criminal track record.
• He/she should be willing to travel and work in the project areas.
• 28 – 35 years of age at entry.
• Experience in staff training and facilitation.
• Experience in general office administration.

Key Competences:

• Good knowledge of Uganda Employment laws.
• Proven skills in administration and human resources management.
• High degree of integrity and responsibility.
• Strong interpersonal and communication skills.
• Decision making skills.
• Ability to maintain confidentiality of all Human Resource information.
• A self-starter who is able to work on own initiative with limited supervision.
• Strong computer skills.
• Pays attention to detail.
• Flexible in approach to tasks and working hours.
• Counselling and guidance skills.
• Strong Coaching and training skills.
• Mature and professional demeanour.